RFQ Assistant is an RFQ inbox built for manufacturing teams. It turns email and attachment content into structured workflow data, highlights missing information, and helps prepare the next response.
RFQs can easily disappear among everyday emails
RFQs often get buried inside normal email threads and mixed attachments. Before the team finds the files, re-enters the data, checks what is missing, and hands the RFQ to the next person, both time and visibility are lost. When the next step slips, the opportunity can slip with it.
Manual re-entry from email and attachments into spreadsheets or ERP
Important information stays scattered across PDFs, spreadsheets, and technical files.
Missing information shows up only when someone is already preparing the reply
That slows both intake and quote preparation and increases the risk of delay.
RFQ status is not visible in one place
Without a clear workflow, it is hard to see who needs to review what and what happens next.
Inbox, attachments, RFQ status, and extracted data stay together so the team can immediately see what arrived, what is missing, and how to move forward.
The overview makes it clear what still needs to be confirmed or completed before the team starts preparing a response.
RFQ Assistant helps generate, edit, or extend the next response depending on whether you are preparing a clarification request or a quote reply.
RFQ Assistant works with the documents, spreadsheets, and technical files that usually arrive with RFQs. CAD files are used for metadata, technical context, and follow-up review.
You do not need to replace the way your team already handles RFQs. RFQ Assistant does not replace pricing decisions or the full quoting process. It helps organize RFQs, prepare the inputs, and reduce manual admin work.
We support Gmail, Outlook, and other common inbox setups.
RFQs in the inbox are identified, added to the application, and turned into a structured overview for the team.
The team can see what still needs to be clarified, and RFQ Assistant helps prepare the next reply. Final sending always stays under team control.
Each RFQ shows the current status, the owner, and shared internal notes in one place.
RFQ Assistant prepares structured RFQ data that the team can review, export, or pass into the next step. Your CRM, ERP, and internal process stay part of the workflow.
Instead of searching across emails and attachments, your team sees the important RFQ data in one application, with a clear view of what arrived, what is missing, and what happens next.
RFQ - machined pump skid plates, attached STEP files
From: liam.carter@hydroworks-skids.nl
Due: May 30, 2026
Missing information
Tolerance or surface finish is missing (Machined base plate 20 mm).
RFQ Assistant processes the RFQ email and attached documents, then presents the key data in a structured interface with export options.
RFQ Assistant flags missing information based on what matters for your workflow.
It is clear who owns the review, what is waiting for clarification, and which step the RFQ is currently in.
Emails and attachments are processed into a structured view instead of being manually copied between tools.
The team sees earlier whether the RFQ is ready for a first response or whether something still needs clarification.
Each RFQ has clear status, owner, and internal context so nothing stays buried in the inbox.
You do not need to wait until late in quote preparation to discover that something important is missing.
It is clear what is new, what is waiting for review, and which stage the RFQ is in.
RFQ Assistant helps prepare the RFQ workflow and the next response, but pricing and final decisions stay with your team.
RFQ Assistant is built primarily for manufacturing companies where RFQs arrive by email and processing them still takes too much manual work.
Teams where RFQs often arrive by email with attachments and require a fast first response.
Teams where RFQs arrive with attachments and create too much manual preparation work.
Manufacturers where RFQ handling and attachment review still depend on too much manual work.
Suppliers with higher RFQ volume who need better operational visibility.
Beyond these segments, RFQ Assistant also fits other teams where RFQs arrive by email and still require manual handling.
We start with your current workflow and show how RFQ Assistant can turn one RFQ into a structured, review-ready output.
Choose a meeting time and leave only basic contact details. No preparation is needed in advance.
We can use sample data for the walkthrough. If it makes sense to use an anonymized or real RFQ, we will agree on that after booking.
If the fit is there, we can continue with a narrowly scoped pilot. It typically runs for 2 to 4 weeks alongside your current process.
After the pilot, we review the outcome together and decide on the next step.
Choose a time for a short call. No preparation is needed in advance. We will show how RFQ Assistant handles an RFQ and decide together whether it fits your current process.
20 min review
Choose a time in Google Calendar
On mobile, we open the Google Calendar booking page directly, which is easier than the embedded view.
The Google Calendar booking page will open in a new tab.